10 Top AI Assistants

Have you ever thought, “I need an assistant!” And then did the work yourself? This is the age of AI. You can have that assistant! There might be an assistant living in the software tools you already use. Or there might be one ready to work for a small fee, right at your side. You can power through the more creative tasks on your to-do list and leave the routine work to the AI you hired to do your bidding. Here, we look at some of the top AI assistants to help you get more work done.

1. AI Companion

Next time you go to a Zoom meeting, bring an AI assistant along to take notes, draft emails based on your Zoom conversations, get a quick summary of what was discussed in the meeting and compose chat messages for you. It can generate content, such as speaker bios or announcements, and images to use on your event page or in invitation emails. It can help your team brainstorm by generating ideas and adding objects to your in-call whiteboard. After the meeting, it will summarize the conversation and generate post-call task lists. The AI launches in May and will be included with a Zoom subscription.

2. Semrush Copilot

If you use Semrush to help with search engine optimization (SEO), you should get the help of this copilot. It will quickly identify your site’s weaknesses and point them out, so you don’t have to hunt through an assortment of tools to decide what to focus on. It offers personalized recommendations, ideas and templates that are specific to the project you are working on. It can help with keyword discovery, making suggestions on new ways to boost traffic that you might not discover without doing a deep dive. It keeps an eye on your competitors, will spot shady backlinks and show you how to fix broken pages. It is also included with your plan.

3. OtterPilot

Picture this: You’re in an important video meeting. You get distracted by the squirrels outside your window. The boss calls on you to respond to something she just said. But you have no idea what that was! Instead of dragging the meeting — and your reputation — down by explaining about your squirrel obsession, you glance at the real-time transcription OtterPilot created and respond as if you’d been paying attention. Once you invite this AI to your meetings, it will show up as a meeting member and record the meeting, capture slides, generate summaries and answer questions for anyone in the meeting. It works for Microsoft Teams, Google Meet and Zoom. It is included in all plans, which start at free.

4. ClickUp Brain

If you use ClickUp to manage projects, tasks and teams, you can sign up to bring an AI assistant into your workflow. Ask it to write emails, generate copy for your presentation or improve something you have written. Feed it shorthand information and ask it to turn the information into message replies. It will build templates, tables and transcriptions. It can help you stay focused by hunting through your tasks for what you should tackle next. It will search documents for the information you need, so you don’t have to. It can check in on your team and let you know what everyone is working on. You can add this intelligent assistant to your plan for $5 a month per member.

5. Copilot

Staring at a blank page with a deadline looming is for people who haven't upgraded their office apps to include Microsoft Copilot. It will write a draft of your report or edit your proposal in Word, summarize long email strings in Outlook, create a presentation for you to put the final touches on in PowerPoint and analyze data and create graphs in Excel. It sits inside of your apps, ready to tap for answers or assistance. When it generates drafts for you, you can feed it your own files and images to give it an idea of what you want your proposal to look like, and it will get it done in seconds. This will help you skip right over the writer’s block and procrastination phase and go directly to a draft. There are plans for personal, business and enterprise subscriptions. Plans start at $20 a month and include a 30-day trial.

See more: 10 Top AI Sales Assistants

6. AI Assistant for Acrobat

With the AI Assistant for Acrobat in your corner, you can stop getting bleary eyed looking for a relevant statistic in the long report you’re studying. Ask your AI for the data point you’re looking for — using a natural language query — and it will hunt the document for the info you need. Or if you need a quick summary of the report to include in an email, ask your AI. That chore is done. If you need to learn from a long PDF, ask it to generate study guides. You can also use your voice to ask questions from the mobile app. Plans start at $5 a month.

7. Zia

Zoho Zia is an AI sales assistant built into the Zoho CRM, part of Zoho’s comprehensive software suite. Zia can hunt through your database to track down sales figures, reports and other data. She can predict sales to help you sort through prospects, so you can get right to doing the real work. You can call her from the road and ask her to read your notes, find information, remind you of appointments and more. Zia will automatically send invoices, schedule meetings or generate leads. And she will pull data from emails and integrate them into your CRM, so you can use it to enhance customer relationships. She is included with Zoho CRM.

8. Magic Studio

Ask Canva’s Magic Studio design tools to create the image you want instead of hunting through image libraries for it. If you have an image you like, but it isn’t quite right, you can ask this AI — using natural language – to change the background color, remove an element, transform it from a photograph to a water color or anything you want. You can ask it to fix a blurry bit, change the exposure and extend an image to fill a design. It will also create entire videos, presentations and social media posts from scratch using your input and images. It is included with all Canva plans.

9. Fireflies.ai

Fireflies.ai is a personal assistant that will join your phone and video meetings to take notes for you. It will transcribe the meeting, including video and audio and voice-only calls, and deliver team management metrics to help you lead better. It can attend meetings in Google Meet, Zoom, Microsoft Teams, Webex, Ringcentral, Aircall and more. It will help you quickly review meetings when you’re done and pull out tasks from the conversations. But it will also track key metrics around the speakers. Are there people on your team who dominate the conversation in meetings? Are there others who never speak? Who asks the most questions? This can help managers plan for who to engage with directly. And it can help you better manage customer relationships. It will also add notes from the meetings to the appropriate contact in your CRM. Plans start at free.

10. Intuit Assist

Tap into Intuit Assist to get the help of an AI that lives inside your business financial data. It will help you make smarter decisions by taking a high-level look at your financials — even when your head is buried in minutia. It will create reports for you, send invoices and remind you when you need to pay attention to the money. It will help you create and work toward business financial goals. The generative AI uses your financial data to lighten your workload. It is now, or will be soon, integrated into all of Intuit’s financial products.

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